ByLaws

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Article I. Name and Objectives

  1. The name of this organization shall be the International Fisheries Section of the American Fisheries Society, hereinafter referred to as the Section and Society, respectively.
  2. The general objectives of the Section are those of the Society as set forth in the Society’s Constitution. The specific objectives are to:
  3. Promote and support worldwide fisheries conservation, education, and research;
  4. Increase the awareness of North American fisheries scientists of the interests, needs, and contributions of their colleagues worldwide;
  5. Increase awareness and cooperation of the Society and its members in international fisheries; and
  6. Assist the international exchange of information, including the provision of technical advice, among fishery workers of all nations.

 Article II. Membership and Dues

  1. Membership in the Section shall be open to all individual or institutional members of the Society in good standing who pay the annual Section dues. The annual dues (currently USD $5).
  2. Only active members of the Society may vote, hold office, or chair a committee.

Article III. Officers

  1. The officers of the Section shall be the President, President-Elect, Immediate Past-President, Secretary, and Treasurer. The Secretary and Treasurer positions may be filled either separately or as a combined single position.
  2. All officers shall serve for a term of 1 year except the Secretary and Treasurer who will serve 2 years.
  3. No officer shall hold the same office for consecutive complete terms except the Secretary and Treasurer, who may hold office for multiple consecutive terms. Past officers may again hold the same office after the lapse of at least one complete term or may serve to complete a term of a position that was vacated between terms.
  4. New officers will be installed at the annual meeting.
  5. Officers serve without salary or other compensation for their services. Expenses may be defrayed from funds available to the Section when authorized by the Executive Committee.

 Article IV. Duties of Officers

  1. The President shall:
    1. Chair the Executive Committee of the Section;
    2. Preside at the business meetings of the Section;
    3. Appoint all Committee members, and serve as an ex-officio member thereof;
    4. Represent the Section as a member of the Society’s Governing Board;
    5. Oversee the Section’s fiduciary responsibility by communicating with the Treasurer to ensure that the Section’s funds are managed appropriately and that required IRS reporting is completed annually; and
    6. Perform other duties and functions as authorized and necessary.
  2. The President-Elect shall:
    1. Perform the duties of President in the absence of the President;
    2. Assume the office of the President in the event that the office is vacated;
    3. Accede to the Presidency upon completion of the term of President-Elect; and
    4. Perform other duties as may be required by the Executive Committee.
  3. The Immediate Past-President shall:
    1. Assist the other officers as needed;
    2. Chair the Nominating and Ballot Tally Committee;
    3. Chair the Past-Presidents Advisory Council (a committee of living IFS Past-Presidents who volunteer to continue serving the Section in an advisory role); and
    4. Perform other duties as may be required by the Executive Committee.
  4. The Secretary shall:
    1. Keep the official records of the Section;
    2. Maintain a current list of the Section membership;
    3. Assist the President in preparing the annual report to the Society; and
    4. Perform other duties as may be required by the Executive Committee.
  5. The Treasurer shall:
    1. Collect and be custodian of Section funds;
    2. Disperse funds as authorized by the Executive Committee;
    3. Submit a record of receipts and disbursements at the annual meeting and to the Executive Director of the Society within 30 days after said meeting;
    4. Complete required IRS reporting on an annual basis; and
    5. Perform other duties as may be required by the Executive Committee.

Article V. Executive Committee

  1. The Executive Committee shall consist of the elected officers of the Section.
  2. The Executive Committee shall have the authority to determine policies and conduct business consistent with the objectives of the Section.
  3. Meetings of the Executive Committee may be held at the call of the President when a majority of the committee members can meet and conduct business.
  4. Business and voting by the Executive Committee may be conducted by mail or electronic media.
  5. A quorum is required for transaction of official business at an Executive Committee meeting. A quorum for an Executive Committee meeting shall consist of at least three members.
  6. Each member of the Executive Committee shall have one vote on Executive Committee decisions. In the event of a tie, the President’s vote shall be the deciding vote.

Article VI. Meetings

  1. The Section shall hold at least one business meeting annually in conjunction with the Society annual meeting.
  2. Special meetings may be called by the President with the consent of the Section Executive Committee.
  3. Executive Committee meetings and the Section business meetings may be joined in person or by electronic media.

Article VII. Voting and Quorum

  1. Decisions at Section business meetings and on behalf of the Society shall be in accordance with the Society Constitution.
  2. A quorum at business meetings shall be 10 members of the Section.
  3. Robert’s Rules of Order shall govern all applicable cases not covered by these Bylaws.
  4. Candidates for office will be nominated by a Nominating Committee, comprised of at least three members and chaired by the Immediate Past-President.
  5. Balloting shall be completed at least 2 months before the annual meeting of the Section by either mail or electronic media.
  6. Officers shall be elected by a simple majority of the returned mail ballots and electronic ballots. Proper care will be taken to ensure confidentiality and anonymity of both mail and electronic ballots.  In the case of a tie vote, the election will be decided by a simple majority vote of the Executive Committee.
  7. In the event of a vacated position, the Executive Committee shall appoint a qualified replacement for the remainder of the term.

Article VIII. Removal from Office

  1. Removal of an officer from office for just cause will require a two-thirds vote of Executive Committee members or a two-thirds vote of members at a meeting of the membership.

Article IX. Committees

  1. Committees and Chairs of committees, except as listed in Articles III and IV of these Bylaws, shall be appointed and charged by the President.
  2. Special Committees serve to accomplish a specific purpose and shall cease to function upon the discharge of the duties for which they were appointed or with the end of the term of the appointing officer.
  3. Standing Committees help the President and the Executive Committee conduct the Section’s affairs, and the chairs should report their committees’ activities, findings, and recommendations at Section meetings and interim meetings of the Executive Committee.
  4. The following standing committees composed of Section members in good standing shall be appointed by the President together with their chairpersons, who are expected to change periodically:
    1. Nominating and Ballot Tally Committee (NBTC). The NBTC shall name at least one candidate for each Section office of President-Elect and Secretary, and Treasurer, and organize the election.  The Immediate Past-President shall serve as Chair and two other members shall be appointed by the President.  Committee members shall count the electronic and mail ballots for all elections and announce the results to the President within 30 days following the closing date of the election.  All mail ballots or copies of electronic ballots shall be turned over to the President and retained for 90 days after the annual meeting.
    2. Newsletter and Website Committee (NWC). The NWC shall be responsible for producing the Section’s newsletter and maintaining the Section’s Website.  The Committee may issue standards and instructions to the membership to facilitate its work and solicit contributions.  The Committee shall consist of the Newsletter and Website Editor, and other Section members as necessary and appointed by the President.
    3. Carl R. Sullivan International Endowment Fund Committee (IEFC). The IEFC annually will recommend grants from the IEF to the Section Executive Committee.  At least three IEFC members will be appointed by the President from the Past-Presidents Advisory Council and from the Section membership.  The IEFC membership appointments should be staggered.  Initially the IEFC Chair will be appointed for a term of 2 years.  After the first year, one member of the original IEFC will rotate off and be replaced by a new member.  After 2 years, the Chair will rotate off and an experienced member will replace him/her.  The goal is to maintain an IEFC membership consisting of newly appointed members as well as members with corporate memory.
    4. The International Fisheries Section Fellow Committee (IFSFC). The IFSFC members will be comprised of three past IFSFs, who will revolve off the IFSFC at the end of their third year on the IFSFC.  Each year the IFSFC selects a student or young professional member of the Society to attend and present at the annual meeting of the Fisheries Society of the British Isles.
    5. The International Fisheries Science Prize Committee (IFSPC). The IFSPC will recommend the IFSP recipient to the Section Executive Committee. At least three IFSPC members will be appointed by the President from the Past-Presidents Advisory Council and from the Section membership.  IFSPC membership appointments should be staggered.  Initially the IFSPC Chair will be appointed for a term of 4 years.  After the first 4 years, one member of the original Committee will rotate off and be replaced by a new member.  After 8 years, the Chair will rotate off and an experienced member will replace him/her.  The goal is to maintain an IFSPC membership consisting of newly appointed members as well as members with corporate memory.
    6. The International Fisheries Section Advisory Board (IFSAB). The IFSAB helps ensure that the Section formally incorporates inputs from all continents represented by Section members, given that the Section leadership is largely from North America.  The IFSAB members are expected to review and comment on all major Section actions and to suggest ways in which the Section can better serve its non-North American members.  IFSAB members are appointed by the President and serve 1-year renewable terms.

Article X. Amendment of Bylaws

  1. The bylaws are the defining document for the Section and take precedence over all other rules and procedures of the Section.
    1. The Section bylaws may be amended by a vote of 2/3 of the Section members voting on the amendment, provided that the proposed amendment(s) are circulated to the membership at least 30 days prior to voting.
    2. In accordance with the Society’s Constitution, an amendment shall be reviewed by the Society’s Constitutional Consultant prior to the Section’s vote for conformity with the Constitution, Rules and Procedures of the Society.
    3. The Constitutional Consultant presents the adopted amendment to the Society Management Committee for approval.
    4. Amendments take effect when the Section receives written notice of their approval by the Management Committee from the Executive Director.

Article XI. Amendment of Procedures

  1. Procedures are the lowest level of documentation of Section operations. They are generally established to provide continuity in the conduct of Section business.
  2. The procedures may be suspended or amended by a simple majority vote of the Executive Committee.

Procedures:

Carl R. Sullivan International Endowment Fund (IEF)

Purposes: The IEF will be managed by the Society and the Section and is intended to provide long-term opportunities for the Society and the Section to encourage international fisheries activities that support the Society’s long-term international goals.  Funds may be used for international memberships; book and journal purchases; support for speakers in North America and abroad; seed money for international conferences, symposia and workshops; and to help publish scientific articles and books.  The intention is to target students, biologists, managers, and scientists during the early stages of their careers.  As funds are limited, priority will be given to eligible applicants requiring only partial support (e.g. airfare, registration, lodging, or per diem).  Full support may be considered for unique applicants.  Funding will support only activities or materials to be used by individuals or institutions that maintain a permanent residence outside of the USA and Canada.  Other uses that further the goals of IFS and AFS may be considered that are consistent with the intent of this fund.  Every four years the IEF also funds the International Fisheries Science Prize given at the World Fisheries Congress.

IEF Management: The IEF will be managed by the Society via an approved IEF agreement between the Section and the Society Executive Director.  The IEF balance is expected to be managed so that it will increase annually with the stock market and shall not be defunded below USD $125K at any time unless approved unanimously by all Section officers.

Annual Disbursement Amount: Yearly decisions on the total amount of the annual IEF disbursement and investment strategy will be made by the IFS Executive Committee in January.  There is no predetermined target for annual distribution.  Up to the entire pool of interest generated annually may be used for awards.  Awards may be several small amounts or one large amount depending on requests and available funds.

Communication: All applications for the IEF should be sent to the Section President.  These will be collected and forwarded to the IEF Committee Chair for distribution to committee members for their review, ranking and decision.  Each committee member will review the applications, provide a written summary of his/her recommendations so that the committee can document their deliberations, and return these to the Chair.  The Chair will then provide the final recommendations to the Section Executive Committee for final approval and disbursement of funds.  The Executive Committee may reject the IEF Committee recommendations only for violations of provisions of the IEF procedures.

Award: An award may be made directly to the recipient either in advance of, or preferably after, expenses have been incurred or to the recipients affiliated institution in repayment for funds already expended in anticipation of the award.  In all cases, receipts are required from the award recipient that are consistent with the award designation.

Application: A complete digital application must include:

a) A cover letter that includes the purpose for the request, justification or rational for requesting support from the fund, a statement addressing why the applicant believes s/he is eligible for the IEF, a detailed budget including total costs, amount requested from the fund, and any matching funds than can be contributed by the applicant. Proposals that include matching funds will be given highest priority.

b) A curriculum vitae that includes present and past educational history, current and past positions held, publication record, presentations at scientific meetings, other professional experiences, any service to the Society and Section, and any Society and Section participation.

An application may be returned without review if any part is missing, or if it is received after the grant closure date for Society annual meeting support.  Grant support for any other meeting should be submitted 6 months prior to the time when funding support is needed.

Decisions and Disbursement: Any committee member must recuse himself from voting or deliberating on any funding proposal to which the committee member is the recipient or has had any significant involvement in its preparation or other apparent conflicts of interest.

Deadlines: Completed applications for support for the Society annual meeting must be received for review no later than 31 May.

Selection Criteria: Proposals may be reviewed by other scientists in appropriate fields solicited by the IEF Committee.  Recipients of awards will be selected on a competitive basis.  Decisions will be made primarily on meeting the program’s criteria, need, justification, research promise, scientific method and academic and professional achievement.  Submission of an application acknowledges the applicant’s acceptance that the decision of the IEF Committee is final.  In any given year, the IEF Committee may choose not to award any grants from the IEF.

Notification: The recipient of an award related to the annual meeting will receive an official letter notifying them of the award by 30 June.  Other awards will be announced within two weeks following the decision of the IEF Committee.  Awards will be announced by the Section President.

IEF Honorary Awards:

a) The International Fisheries Science Prize (IFSP):

The IFSP honors an individual for his or her contribution to global fisheries science or conservation and is presented once every four years at the congress of the World Council of Fisheries Societies.  The Prize is sponsored by the Section and is funded through the IEF.  Nominations for this Prize have no restrictions but must be made by individuals who belong to the World Council of Fisheries Societies.  All nominations shall be new or renewed with updates at the beginning of each process.  This award amounts to a maximum of USD $5K plus a commemorative medal.

Nomination materials: Description of overall achievement and contribution to global fisheries science or conservation, curriculum vitae, and at least three reference letters.

b) The International Fisheries Section Fellow (IFSF):

The IFSF participates in an exchange program with the Fisheries Society of the British Isles (FSBI).  Each year a student or young professional member of the Society is provided expenses to attend and present at the annual meeting of the FSBI.  Similarly, the FSBI selects a student or young professional member to attend and present at the Society annual meeting.  Local hosting of each exchange scholar is carried out by the hosting society, ensuring that attendees have the greatest exposure to the membership and meeting as possible.

Selection Criteria: The IFSF applicant must a) be enrolled as a full time student at the time of application or be a young professional no more than two years removed from graduation at the time of application; b) be a Society member at time of application; c) supply a one-page letter of interest; d) submit a brief resume; e) be registered for the Society annual meeting, and f) submit a budget including travel, accommodations, per diem, registration, and incidentals.  Special consideration will be given to applicants studying the topic of the FSBI meeting.

IFSF Committee Responsibilities:

1) Establish contact with the FSBI liaison who will be the contact for the IFSF Committee and the IFSF.

2) Establish a per diem rate that will be provided in cash to the IFS Fellow by the FSBI liaison person upon arrival at the conference.

3) Contact the Canadian Conference for Fisheries Research, which provides a travel award for Canadian students to attend the FSBI annual meeting to avoid duplication of awards.

FSBI Liaison Responsibilities:

1) Arrange and pay for onsite housing, meeting registration, per diem, and banquets/socials of the IFSF.

2) Reserve poster or oral presentation space for the IFSF.

3) Give the IFSF an opportunity to thank/address the FSBI formally at its business meeting.

4) Make the Canadian awardee and the IFSF known to each other ahead of the conference (to create further international interaction and ease travel planning).

IFSF Responsibilities:

1) Prepare a written summary of experiences within 1 week of the FSBI annual meeting and provide it to the FSBI and the Society for publication in appropriate media.

2) Attend the AFS annual meeting immediately following the FSBI meeting and assist/escort the FSBI representative to major events, introducing them to registrants and making them feel welcome (our meetings are much larger and more overwhelming than the much smaller and more intimate FSBI meetings).

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